नेपाली

Schools & colleges

For schools and colleges: every student’s fees, billed, collected and in the books.

Tuition every month, exam fees every term, transport, hostel and admission. Set the fee structure once per class, generate the month’s fee bills for the whole school in one go, take fees at the counter with a printed receipt — and see who still owes, class by class.

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Figures show a sample school.

How fees flow in Accura

From the fee structure to the receipt in the guardian’s hand.

A sample year at Sunrise Academy in Bhaktapur — what the accounts office does, and what Accura writes in the books at each step.

  1. Once · before Baisakh

    The academic year, classes and sections

    Academic year 2083/84 from Baisakh, with three terms. Classes from Nursery to Class 10, each with sections A and B.

    In Accura: Students & fees → Academic years · Classes

    The frame every fee hangs on — nothing billed yet.

    • Nothing in the books yet

  2. Once

    Students in from Excel

    The admission register as an Excel sheet — student number, name, class, section, roll, guardian and phone — with headings in English or Nepali. A preview first, then add.

    In Accura: Students → Import

    Each student becomes an account under “Students” in Sundry Debtors.

  3. Once a year

    A fee structure for each class

    Class 7: tuition Rs 3,500 a month, transport Rs 1,200 a month, exam fee Rs 800 a term, admission Rs 10,000 once — for new admissions only. Due on the 10th.

    In Accura: Students & fees → Fee structure

    Fee heads are VAT-exempt by default — education services are exempt from VAT in Nepal.

    • Nothing in the books yet

  4. When needed

    Scholarships and concessions

    A 25 % scholarship for one student, a sibling discount for two brothers, the staff-child discount for a teacher’s daughter — each with its reason.

    In Accura: Student → Concessions

    Taken off each fee bill the student gets; the concessions report lists every one.

    • Nothing in the books yet

  5. Start of the month

    Generate fees for the whole school

    Baisakh for every class: the preview shows 412 students, 412 bills, Rs 19,46,200 — then post. Students who left are skipped.

    In Accura: Students & fees → Generate fees

    One fee bill per student, on its own FEE number series. Run it again and nobody is billed twice.

    • Student dues +
    • Fee income by head

  6. All month · the fee counter

    Collect fees, print the receipt

    Aarati’s mother pays Rs 10,200 by QR. The screen shows what is due by month and fee head; the oldest dues are paid first. Pay more and it stays as an advance.

    In Accura: Students & fees → Collect fees

    A FEE RECEIPT on the 80 mm roll or A4: PAN, receipt number, BS date, class and roll, heads paid, amount in words, balance due, received by.

    • Student dues −
    • Bank / QR
    • Cash

  7. After the due date

    Dues, and a reminder from your phone

    Dues by class, with each guardian’s phone. One click writes the reminder in Nepali or English and opens WhatsApp, Viber or SMS — you press send.

    In Accura: Reports → Fee dues · Defaulters

    Nothing is sent on its own. Defaulters lists those overdue more than the days you choose.

    • Reminder from your phone

  8. Month end · for the accountant

    Collection and the books

    Collection by day, fee head and payment mode; each student’s fee register as their statement; the Profit & Loss with fee income by head.

    In Accura: Reports → Fee collection · Profit & Loss

    Same books as the rest of Accura — Day Book, Trial Balance, ageing — and every report to Excel or print.

    • Profit & loss
    • Day Book

Alongside the year

  • Late fees, if you want them

    An optional rule: a fixed amount or a % once a fee is so many days past due.

  • A one-off charge

    A lost ID card or a trip fee, billed to one student. A wrong bill is cancelled the normal way — its number stays used.

  • Promote a class

    At the new academic year, move a whole class up to the next one in one go.

  • Uniforms and books at the counter

    Normal stock items, sold on an ordinary counter bill — stock and books stay right.

What a school’s accounts office needs

Fee management on top of real books.

  • Available

    Students by class and section

    Student number, roll, class and section, guardian’s name and phone, admission date — active, left or graduated. Find a student by name, number, roll or the guardian’s phone.

  • Available

    Academic years in BS

    Years from Baisakh with the terms you use, classes or programmes with sections A, B… At the new year, promote a whole class to the next one in one go.

  • Available

    A fee structure per class

    Tuition, admission, exam, transport, hostel, library, lab… each with its amount — monthly, per term, yearly or one-time — and a due day. VAT-exempt by default.

  • Available

    Scholarships and concessions

    A scholarship in %, a fixed amount, sibling or staff-child discount — per student, with the reason. An optional late fee, fixed or %, after so many days.

  • Available

    Fee bills and receipts

    Generate the month’s or term’s fee bills with a preview first; never twice. Collect in cash, bank, QR, card or split, and print the receipt on an 80 mm roll or A4.

  • Available

    Dues, collection, defaulters

    Dues by class and student, collection by day, fee head and payment mode, each student’s fee register, concessions given — to Excel or print.

For every kind of institution

  • 01

    School & preschool

    Preschool to class 12 — monthly tuition, transport, terms and exam fees, admission for new children.

  • 02

    College

    Programmes and years instead of classes; fees by semester or year.

  • 03

    University

    Each campus a branch; Enterprise has unlimited users and branches.

  • 04

    Coaching / tuition centre

    Batches as classes, monthly fees, a receipt for every payment.

  • 05

    Training institute

    Courses as programmes; a one-off charge for a single student.

Who still owes

Dues by class, with the guardian’s number beside them.

Every student is an account in the books, under “Students” in Sundry Debtors — so dues, statements and ageing come from the same entries as the fee bills and receipts.

  • Dues by class and by student, with the guardian’s phone.
  • One click writes a reminder in Nepali or English and opens WhatsApp, Viber or SMS — you press send; nothing goes out by itself.
  • Defaulters: students overdue more than the days you choose.

Good to know

What it is, and what it isn’t.

Is this a full school management system?

No. Accura handles fees and accounts — students, fee bills, receipts, dues and the books. Admissions, attendance, exams and marksheets, timetables and online classes (LMS) are not part of it.

Is VAT charged on fees?

Fee heads start as VAT-exempt, because education services are exempt from VAT in Nepal. Uniforms, books and stationery you sell are ordinary stock items, billed at the counter. Check anything unusual with your tax adviser.

Can we bring in our students from Excel?

Yes. Import students from an Excel or CSV sheet with headings in English or Nepali — you see a preview first, then add them.

What if a fee bill was wrong?

Cancel it the normal way — the number stays used, so the series has no gaps — and bill again. An extra charge for just one student is a one-off charge to that student.

We have more than one campus.

Each campus is a branch. Larger institutions use the Enterprise plan — unlimited users and branches. See pricing.

And what every business gets

  • VAT 13 % bills with BS dates, IRD bill numbers, the sales and purchase books
  • Udharo with credit limits, receipts against bills, cheques
  • Stock across the shop floor, godowns and branches
  • Tally-style books — Day Book, Trial Balance, P&L, Balance Sheet
  • Close the day: count the drawer note by note
  • A counter PC that keeps billing when the internet drops
  • Staff salaries by BS month, advances, SSF and TDS — private from the counter
  • Cash flow, and ageing of what customers owe you and what you owe suppliers
  • Items and parties in from Excel; reports out to Excel or PDF

See every feature See plans and prices

Other businesses on Accura

Open your business in Accura today.

Start on the free plan with one counter. Add your items, your udharo and your team when you’re ready — every feature is there from the first day.

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